Currently, readers can come across a fairly new concept, which is Bidding Documents. So do readers wonder what Bidding Documents is? In this regard, LVN Group would like to offer the article Bidding Documents Definition for readers to refer to the following article:
Bidding Documents Definition – LVN Group Law
1. Bidding Documents là gì?
Bidding documents, simply understood as bidding documents, are all documents that a contractor needs to prepare at the request of the bid solicitor for the purpose of participating in bidding for a project.
Based on the presence of the dossier, the investor (the bid solicitor) can evaluate the quality of the contractors (or product / service providers) and choose the most suitable unit.
There are many contractors who choose the form, but the bid form is widely used. LVN Groupording to condition 218 – Commercial Law 2005, a bidding document usually includes the following information:
c) Methods of evaluation, comparison, ranking and selection of contractors;
d) Other requests.
In particular, the notice of invitation for bids must ensure the following basic information:
– Name and address of the inviting bidder;
– Bidding contents;
– Timeout, location and procedures for receiving bidding documents;
– Time limit, location, procedures and costs for submitting bids;
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2. Conditions for issuance of bidding documents
– Bidding documents of a bidding package shall be issued for contractor selection when the following conditions are fully satisfied:
+ The approved contractor selection plan;
+ The approved bidding documents include:
Contents of requirements on bidding procedures, bidding data sheet, evaluation criteria, bid form, table of bidding volume;
Requirements on progress, technique and quality; general and specific conditions of the contract, sample of contract documents and other necessary contents;
+ Notice of invitation to bid, notice of invitation to offer or a short list published in lvnordance with the Law on Bidding 2013;
+ Funds for the bidding package shall be arranged lvnording to the progress of the bidding package;
+ Contents, list of goods and services and cost estimates approved by competent persons in case of regular or concentrated procurement;
+ Ensure handover of the construction site lvnording to the schedule of implementation of the bidding package.
– Bidding documents of a project may only be issued to select investors when the following conditions are fully satisfied:
+ Projects on the list of projects announced by ministries, ministerial-level agencies, Governmental agencies, People’s Committees of provinces and centrally run cities in lvnordance with law, or projects proposed by investors. export;
+ The approved investor selection plan;
+ Bidding documents, dossiers of requirements are approved;
+ Notice of invitation to bid or short list published in lvnordance with the provisions of the Law on Bidding 2013.
3. Time to issue bidding documents
To get a deeper understanding of what bidding documents are, you can’t ignore the timing of the release of the bidding documents – something that solicitors and bidding participants are very interested in.
The time for issuance of bidding documents is determined by the bid solicitor based on factors such as the type of products/services to be tendered, the required quality standards, the number of potential bidders available in the area. Bidding…
For items requiring special standards or geographical areas with few contractors, the project may consider issuing the bidding documents until the time of bid closing so that many bidders can participate in the bidding. increase your chances of selecting the best bidder.
However, this leads to a few limitations as the bidders receiving the following documents will have to complete in a hurry, adding costs for printing bidding documents for the bid solicitor and not creating the motivation to participate. for contractors.
In contrast, some procuring entities stipulate a short period of time for the issuance of bidding documents. Thereby, contractors will have the same preparation time and more focused contractor selection. This form should be applied to attractive projects and qualified bidders willing to participate in bidding.
4. Cost of bids
Also lvnording to the 2005 commercial law, the cost of providing dossiers to bidders shall be regulated by the bid solicitor. But what the projects need to pay attention to is how the cost should be regulated to ensure the best contractors.
For contractors, this cost is the investment cost to get the project back to their unit. However, if they fail to become an official contractor, this cost can be a burden, especially for small and medium enterprises. Therefore, if the cost of purchasing bids is too high, these businesses will not be willing to participate, making the project may not have enough bidders to compare with or skipping the better cost bidder.
On the other hand, if this cost is too low, there may be a large number of bidders applying for the same position and the bid solicitor will waste time and money in printing, checking and selecting bidders.
Pursuant to Article 9 – Decree No. 63/2014/ND-CP stipulating costs in the process of contractor selection, specifically as follows:
Article 9. Expenses during contractor selection
Based on the characteristics of the project, the investor will offer a maximum selling price of the bidding documents of 2 million VND and 1 million VND for the request for documents (including tax) when bidding in the country. If bidding internationally, the selling price will follow international bidding practices.
The most appropriate method often applied by project investors is that the cost for the bid will be calculated lvnording to a certain percentage of the total project value, but still ensure the maximum levels. lvnording to the above provisions.
Thus, if you are a solicitor, you should consider to offer the most attractive bidding regulations. If you are a contractor, choose projects with reasonable cost, time and quality documents to increase your chances of winning and reduce unnecessary costs. By understanding what bidding documents are and the issues involved, you will easily get there.
5. Frequently asked questions
1. When will the online bidding documents be released?
Bidding documents, dossiers of requirements are released on the System right after the successful posting of the notice of invitation for bids, notice of invitation for offers;
2. When will the direct bidding documents be released?
Dossiers of invitation for expression of interest, dossiers of invitation for pre-qualification, bidding dossiers and dossiers of requirements shall be issued after 03 working days from the date of first posting of notices inviting to submit dossiers of expression of interest, notices of invitation for dossiers of expression of interest. recruitment, notice of invitation for bids, notice of invitation to offer, send invitations to bids before the time of bid closing.
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